About Us
This Deep-Tech venture is a spin-off from TNO in collaboration with HighTechXL. We are
developing printing equipment, using laser-based technology that has been researched at Holst
Centre for 10+ years. This exciting and rapidly evolving LIFT technology has significant potential to revolutionize industriessuch as electronics, biotechnology, and microfabrication.
We’re driven by innovation, and we’re on the lookout for a Management Assistant who shares our ambitions and helps us to grow the company (25 people). If you’re a versatile and proactive individual who enjoys a broad range of tasks and takes ownership of their work, you might be theperfect fit for our team.
The job requires availability of 24 hours a week.
Job Overview:
A management assistant’s primary responsibility is to offer administrative support to management, including scheduling, document preparation, and communication management. They act as a link between management, staff, and external parties, ensuring smooth operations and confidentiality.
This position offers an exciting opportunity to contribute to the success of our organization and support the management team in achieving their goals. If you meet the qualifications and are eager to take on this challenge, we encourage you to apply.
Responsibilities
Administrative and Communication Support
– Manage calendars and schedule meetings for the management team, ensuring efficient organization and suitable time slots.
– Handling correspondence and relaying messages between management, employees, and stakeholders.
– Assist in project planning, coordination, and finance-related tasks to support project objectives and deadlines.
– Prepare essential written materials, including emails, memos, reports, and presentations on behalf of management.
Human Resources, Problem-Solving, and Confidentiality Support
– Assist with recruiting, onboarding, and employee relations tasks, ensuring smooth processes from job posting to orientation.
– Maintain accurate personnel records and ensure compliance with HR policies and regulations.
– Address employee inquiries and concerns professionally, serving as a point of contact for issue resolution.
– Maintain confidentiality, problem-solve, and collaborate with colleagues to address HR-related challenges effectively.
Office Management and Event Coordination
– Manage office supplies by procuring, organizing, and monitoring inventory levels to ensure availability.
– Coordinate maintenance requests and liaise with service providers to schedule repairs.
– Implement office policies and procedures to promote efficiency and safety, ensuring staff compliance.
– Organize company events, manage logistics, budgets, and oversee event execution to meet objectives.
Job Requirements:
– Bachelor’s degree in business administration, management, or related field (or relevant experience)
– Proven experience in office management or similar role
– Strong organizational and multitasking skills
– Excellent communication and interpersonal skills
– Proficiency in Microsoft Office Suite
– Strong problem-solving and decision-making abilities
– Ability to maintain confidentiality
– Knowledge of health and safety regulations
How to Apply:
Please submit your resume and cover letter to entrepreneur@hightechxl.com.